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Capital and Financial Systems Accountant

Band 6

Main area
Capital and Systems Accountant
Grade
Band 6
Contract
Permanent
Hours
Full time - 37.5 hours per week
Job ref
308-CORP-2233-LR
Site
FIN Financial Control
Town
London
Salary
£38,768 - £46,124 per annum inclusive of HCAS
Salary period
Yearly
Closing
29/08/2022 23:59

London Ambulance Service covers an area of 620 sq. miles, serves one of the world’s most dynamic and diverse cities and is the busiest ambulance service in the UK. We handle over 1.9 million emergency calls from across the capital and attend more than 1.2 million incidents every single year as well as delivering a 24 hour NHS 111 Integrated Urgent Care Service in South East and North East London that we estimate will respond to around 1.4million urgent care calls by the end of the year.

 

We employ over 8,000 people who work or volunteer across London to respond to the health needs of over eight million people who live, work and travel in the capital. We work closely with our NHS partners and are commissioned by 32 clinical commissioning groups spread across 5 sustainability and transformation partnerships (STPs) and NHS England for our specialist services. We work alongside London’s hospital, mental health and specialist trusts, as well as the five STPs across Greater London.

 

In addition we work in partnership with the other emergency services, London’s Air Ambulance and London’s Resilience Forums to make sure we are ready and prepared to respond to major incidents and ensure we keep Londoners safe. As the only pan-London NHS provider we have a unique opportunity to play a leading role in integrating access to emergency and urgent care right across London.

 

By 2023 we will improve outcomes and experiences for all our patients by providing the right care to patients at the right time, and in the most cost effective way. This will mean up to 122,000 fewer patients being taken to emergency departments when their needs could be better met in a different way, and we will deliver significant efficiencies in avoided costs to the urgent and emergency care sector.

Job overview

We have an exciting opportunity for a highly motivated, enthusiastic and professional person to join our Finance Team as a Capital & Systems Accountant.

You will be joining a finance team in providing world class ambulance services. You will enhance the function of Financial Services department contributing to support patient care we provide to Londoners! The finance team in the Trust consists of 30 people with variety of roles within Financial Services and Financial Management. You will be part of Financial Services team.

This role comes with training package, so suitable for candidates who are currently studying for CCAB qualification.

The post holder will ensure the Trust has accurate and complete records for all its fixed assets.

You will be responsible for all year end accounts involvement related to property plant and equipment including completion of consolidation schedules.

You will also provide assurance that all finance ledger systems are fully operational and be the primary contact between outsourced provider for financial systems and the Trust for general issues.

The post holder will have key working relationships with staff involved in the capital programme across the Trust; particularly leads in Estates & Facilities, also play a key role working alongside colleagues within the Capital Programme Team in the Finance Department.

The post holder will report to the Financial Accountant and work closely with the Deputy Chief Financial Accountant and Chief Financial Accountant as well as support senior members of the department as required.

Main duties of the job

  • Capital - ensure the Trust has accurate and complete records for all its fixed assets (including owned, leased and donated) by maintaining a detailed register of all assets. Responsible for all associated capital accountancy processes and procedures, including monthly expenditure reporting, depreciation reporting, forecasting, finance lease transactions, impairment reviews and calculations, periodic asset revaluation exercise and relevant year end processes. Responsible for all year end accounts involvement related to property, plant and equipment, including completion of the consolidation schedules
  • Systems - provide assurance that all finance ledger systems are fully operational, administer e-Financials local systems controller, maintain Scheme of Delegation and system users, project lead for system upgrades and develop/write regular and ad hoc (being a ‘super user’) reports. Additionally support the Chief Financial Accountant and Deputy Chief Financial Accountant as required
  • Generally, timely and accurate completion of specified monthly reports and support of stated roles within the team for cover arrangements. The post holder will work flexibly across other areas of Finance in accordance with the trust’s needs
  • To lead on projects to improve the processes within the financial accounts department and financial processes within other parts of the organisation. In particular, as Capital Accountant the post holder will have responsibility for suggesting and developing policy around this area of finance, which will have ramifications for the whole Trust.

Working for our organisation

Our organisation is driven by our strategic objectives and organisational values and we look for people who are strongly aligned with them. Our teams work hard to be flexible and promote a health work/home life balance and so hybrid working options (3 days per week office bases) are automatically considered for all roles within the Trust. Talk to the Recruiting Manager about what this means in practice for you.

This vacancy will suit part qualified accountant, who passed their foundation level exams with relevant experience on capital accounting and financial systems.

 

Your package with us includes a lot more than just your pay and here are few of the additional benefits that are available to you as an employee:

 

  • Access to the NHS Pension Scheme
  • Generous Holiday Entitlement, starting at 27 days a year (for full time workers) plus bank/public holidays
  • Career development and training opportunities
  • Emotional Wellbeing Service covering a range of online support
  • Access to exclusive discounts, cashback and vouchers via NHS Discounts and Blue Light Card

If you share our values and vision and are passionate about working with people on what matters to them, you could be a real asset to Team London Ambulance NHS Trust.

Detailed job description and main responsibilities

  • Responsible for the operation, maintenance and accuracy of the Trust’s computerised register of owned/leased/donated fixed assets (Property, plant and equipment, Intangible Assets, Finance and Operating Leases). This will include recording acquisitions, disposals,
    transfers, revaluations and impairments on a minimum quarterly basis to pre-agreed deadlines.
  • Responsible for capital accounting and month end reporting, posting journals in relation to depreciation, leases, transfers from AUC to assets in use, revaluation and transfers between reserves.
  •  Ensure finance leases are correctly accounted for on a monthly basis in the general
    ledger.
  • Reporting monthly capital expenditure, ensuring all receipted orders offset with an invoice,
    year end manual accruals are cleared within first 6 months of the new accounting year,
    retentions are reviewed on a quarterly basis and released when appropriate.
  • To facilitate this, the post holder will make a contribution to invoice processing by ensuring
    capital invoices are correctly coded, that goods have been received and documents are
    authorised in accordance with the Trust’s Scheme of Delegation. All the above with strict
    adherence with the issued timetable and awareness/compliance of current NHS capital
    VAT rules.
  • Liaise with the external VAT advisers to identify all potential VAT recoveries and individual
    capital scheme percentages, ensuring all amounts are recovered promptly from HMRC.
  • To perform monthly reconciliations between the asset register and the ledger identifying
    and rectifying any discrepancies.
  • Provide information on capital assets, depreciation to various departments, when and as
    required. Respond promptly to queries from within the team and other teams within the
    Trust.
  •  Provide forward estimates on depreciation and impairment of fixed assets. Significant
    involvement with the planning aspect of capital is also required, up to a 5 year Annual
    Plan.

Person specification

Qualifications

Essential criteria
  • CCAB part qualified accountant, foundation level completed
  • Evidence of continuing professional and personal development

Experience

Essential criteria
  • Experience of technical accounting, capital accounting and/or financial management experience in the NHS or other large complex organisation
  • Experience in applying NHS capital accounting rules and an understanding of fixed asset register and reporting.
  • Experience of working with e-Financials and building reports on Business Objects
  • Experience of working with large data sets and manipulating data
  • Experience working with financial services external provider

Employer certification / accreditation badges

Apprenticeships logoNo smoking policyCare quality commission - GoodDisability confident committedStep into health

Documents to download

Apply online now

Further details / informal visits contact

Name
Elvria Patrasco
Job title
Chief Financial Accountant
Email address
elvira.patrasco2@nhs.net