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Administrator - Supply & Distribution Department

Band 3

Main area
Supply & Distribution
Band 3
Full time: 37.5 hours per week
Job ref
SAP Supply & Material Management, Segro Park, Rainham, RM13 8HY
£23,521 - £24,926 PA inclusive of Outer HCAS
Salary period
01/03/2021 23:59
Interview date

London Ambulance Service covers an area of 620 sq. miles, serves one of the world’s most dynamic and diverse cities and is the busiest ambulance service in the UK. We handle over 1.9 million emergency calls from across the capital and attend more than 1.2 million incidents every single year as well as delivering a 24 hour NHS 111 Integrated Urgent Care Service in South East and North East London that we estimate will respond to around 1.4million urgent care calls by the end of the year.


We employ over 8,000 people who work or volunteer across London to respond to the health needs of over eight million people who live, work and travel in the capital. We work closely with our NHS partners and are commissioned by 32 clinical commissioning groups spread across 5 sustainability and transformation partnerships (STPs) and NHS England for our specialist services. We work alongside London’s hospital, mental health and specialist trusts, as well as the five STPs across Greater London.


In addition we work in partnership with the other emergency services, London’s Air Ambulance and London’s Resilience Forums to make sure we are ready and prepared to respond to major incidents and ensure we keep Londoners safe. As the only pan-London NHS provider we have a unique opportunity to play a leading role in integrating access to emergency and urgent care right across London.


By 2023 we will improve outcomes and experiences for all our patients by providing the right care to patients at the right time, and in the most cost effective way. This will mean up to 122,000 fewer patients being taken to emergency departments when their needs could be better met in a different way, and we will deliver significant efficiencies in avoided costs to the urgent and emergency care sector.

Administrator - Supply & Distribution Department

You are joining at an exciting time for the Strategic Assets & Property Directorate as there are several transformation programmes delivering new benefits to LAS and our patients. This is a great opportunity to shape the future of our service. The directorate consists of Estates, Fleet and Logistics departments. As Supply Chain Administrator you are responsible for managing the administration for the Supply and Distribution Department and provide an efficient and effective administrative service to the Logistics Management Team. The department spans most of the trust’s footprint by providing items such as medical equipment, consumables, PPE, cleaning products, uniform and blankets.

From June 2021 this role will be based at Segro Park, Rainham, RM13 8HY in our brand new warehouse. With occasional travel across other LAS sites. 

Some of the key responsibilities include:
•    To manage office administration for the Supply & Distribution Department.
•    The collation of information to maintain and record the overtime, annual leave and sickness processes for the department using software provided. The production and distribution weekly returns to a deadline.
•    Act as the main point of contact for the department. Deal with both routine and non-routine queries and tasks arising from both internal and external sources.
•    To collate audit returns as required. To provide statistical information on a range of subjects to the management team and other departments.
•    Maintain department stationery stock levels understanding budgetary constraints.
•    Liaise with all ambulance stations to arrange printing and delivery of corporate forms to take advantage of bulk order discounts including Patient Report Forms and Accident/Incident report forms.
•    Ordering and receipting of all orders through the Trust’s purchasing system including
Stationery, new vehicle equipment, consumables for major events, uniform and Make
Ready and flexible fleet services and forms (e.g. patient report forms). 

Applicants are advised to read all the information enclosed in the advert and the supporting information before completing and submitting an application. As you complete your application please ensure you clearly demonstrate how you meet the criteria in the person specification for this post by adequately completing the supporting information section of the application form.

We reserve the right to close the application window early if we receive a high volume of suitable applications.

‘Priority consideration for this post will be given to ‘at risk’ candidates’


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Further details / informal visits contact

Vanessa Hewitt
Job title
Business Manager
Email address